Access for Limited English Proficient (LEP) Persons

Access for Limited English Proficient (LEP) Persons

In compliance with Title VI of the Civil Rights Act of 1964 and Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency”, IAEM has established the following LAP to ensure that individuals with limited English proficiency (LEP) may access resources and services provided by IAEM. An “LEP individual” is defined as “an individual who does not speak English as their primary language and who has a limited ability to read, speak, write, or understand English.”

IAEM-USA will take reasonable steps to ensure access to all people, and that accommodation is available to facilitate participation by LEP and disabled persons. IAEM will link this policy to any IAEM event that requires pre-registration.

IAEM-USA will provide no-cost-appropriate auxiliary aids and services, including qualified interpreters to LEP persons, disabled persons who are deaf or hard of hearing, and other individuals as necessary to ensure effective communication or an equal opportunity to participate fully in the decision-making process.

IAEM has not had a complaint or lawsuit alleging discrimination on the basis of race, color, or national origin (including limited English proficiency), sex, age, disability, religion, or alleging retaliation.

Identification and Assessment of LEP Communities

IAEM-USA is a national organization and pulled data from the 2019 Census Language used by the population in the United States. Out of the 22% of the U.S. population that use languages other than English, 62% speak Spanish and 3% speak Chinese. Our frequency of contact with LEP persons is less than 4 times per year. As our community evolves over time, we will continue to monitor shifts in our population’s demographics through assessments to ensure that we are adequately tracking LEP representation in our jurisdiction.

IAEM-USA is able to accommodate the needs of LEP persons through specialty contracts for translation services. You may request reasonable translations from IAEM at any time. However, making the request in advance of a meeting, conference call, or visit will help ensure that IAEM is able to fulfill the request for accommodation.

Requesting Translation Accommodations

IAEM-USA brochures, policies, conference materials, and website information are available to be translated by request.

To request translation accommodations, please contact IAEM Headquarters at info@iaem.com.

IAEM requests at least four (4) week’s advance notice for translation requests. IAEM may contact you to obtain more information about your request and to better understand your needs. In addition, IAEM may review your request to determine:

  • Whether the requested translation will be effective in allowing you to participate in the activity or program in which you are seeking participation; and
  • Whether providing you with the requested translation would fundamentally alter the nature of IAEM’s program or impose undue financial or administrative burdens on IAEM.

IAEM will contact the translation vendor once the request is approved. Once IAEM has contacted the translation vendor, IAEM will let the requestee know and will follow up once the vendor provides a turnaround time. IAEM will then provide the translated materials to the requestee once they are finished by the vendor.

For questions, please contact: 

Sharon Kelly

Membership Manager
E-mail: info@iaem.com